Let me introduce a new guest writer. Anastasia Chumakova will tell us today about efficient time and task management.
What is the way you organize your day? I usually write all I have in my mind on a paper in a form of a list or a mind map. Then I decide what I will do today and what will be left aside due to lack of necessary resources. It’s easy when I do this work deciding what I will do. And what if I have others at work who need to know what I’m doing now and when I will finish the part of the work they are interested in? Let’s make this task more difficult and ask this: how will they track my activity and plan theirs if we’re not in the same office?
Mission is not impossible, or else I wouldn’t be writing this article, as you have already guessed. Indeed who needs a text like an old rock song ‘What can I do?’. Today the problem of cooperation between co-workers is solved efficiently, as most communicative problems, through the Internet and with the help of cloud solutions. You don’t know what cloud is? Better study this modern name. Professionals will call me simplistic, but you have used cloud for ages: any Internet service that keeps your information saved is almost cloud. I say almost because they actually keep in on a server: if the server drops, your info goes to ancestors with it. Of course, this is unacceptable for business information. Thus, a system of servers was created: your info is stored on multiple of them and if one drops, another one will keep on working. Your data is saved and your work is not disturbed.
Most of modern daily task tracking systems are based on cloud solutions because they are, first of all, made for business and business needs secure and reliable tools. You can sign in into the solution the way you do it on facebook, youtube, email, Google+ and any other of your accounts. You get instant access to your data. Means you’re free to be in any part of the world, yet you will open your browser window and you will see your to-do list.
I bet you are not that amazed at it. You can be in any part of the world and keep your to-do list on a paper: and you will still know what to do. Yes, you will. Others won’t. A to-do list on a daily task tracking system enables you to set status to each task: done, in progress, delayed, dismissed and so on. Same thing with the task-lists of your working colleagues. You can stay on top of your project by simply taking a look into the system.
If you search for a really good daily tasks tracking system, it may have a built-in tracker. Trackers make it possible to automate your tasks. We are often to do the same activities every day, repeatedly, and we cannot leave them aside. But keeping them all in mind or planning every day would be a waste of time. Automate this activity through a tracker and get email notifications about what you need to do. Also, if others depend on this activity, you may include them into tracker so that they will not only get a notification when you’re done, but also will automatically get next tasks.
One more significant advantage of daily tasks tracking systems is that you can make a report on what you have been up to in one click because the system was watching and guiding you all the time. Different dashboards reveal how you’ve spent your time and if it was successful.
Daily tasks tracking systems are numerous, you can choose one that best suits your budget and your needs. Log in along with your co-workers and make things more transparent. Most of such systems come with collaborative tools that help you to communicate upon tasks.
Anastasia Chumakova works in online workflow automation and project management and she got so passionate about the online collaboration systems that she started to write about it. First, she wanted to get rid of her friends, who couldn’t understand what her company was doing. Then, she started to write for blogs about new applications for entrepreneurs and companies.